ASH Annual meeting 2025
Welcome
- Meeting Rooms at Hotels – Various Hotels in Orlando
- Hotel Landy – Mezzanine AB – Capacity: 12
- Hilton Orlando – Lake George A – Capacity: 18
- Hilton Orlando – Lake George B – Capacity: 18
- Hilton Orlando – Clermont – Capacity: 14
- Hilton Orlando – Celebration Room – Capacity: 14
- Hyatt Regency Orlando – Discovery 47 – Capacity: 16
- Hyatt Regency Orlando – Skyline 27 – Capacity: 16
- Hyatt Regency Orlando – Columbia 36 – Capacity: 16
- Meeting Rooms in the Genentech/Roche Business Suite – Orange County Convention Center (Hall A – MR 1012)
- G1 – Capacity: 6 people
- G2 – Commercial Meetings ONLY – Capacity: 8-10 people
- G3 – Commercial Meetings ONLY – Capacity: 6 people
- G4 – Capacity: 4 people
- G5 – Capacity: 4 people
- G6 – Medical Meetings ONLY – Capacity: 6 people
- G7 – Medical Meetings ONLY – Capacity: 8-10 people
- G8 – Capacity: 6 people
- Genentech Exhibit Booth – Orange County Convention Center (Hall A – Booth #123)
- B1 – Capacity: 4 people
- B2 – Capacity: 6 people
- B3 – Capacity: 4 people
- B4 – Commercial Meetings ONLY – Capacity: 4 people
- B5 – Medical Meetings ONLY – Capacity: 4 people
- B6 – Commercial Meetings ONLY – Capacity: 8 people
- B7 – Medical Meetings ONLY – Capacity: 8 people
- Patient Advocacy Meeting Room – Hyatt Regency Orlando (Discovery 45/Challenger 38)
- Hyatt Regency Orlando – Discovery 45 (Friday-Sunday) – Capacity: 16 people
- Hyatt Regency Orlando – Challenger 38 (Monday) – Capacity: 16 people
- Password required for booking
- Challenger 38 is taking the place of Discovery 45 on December 8 only
- PDOH Room – Hilton Orlando (Celebration Room)
- Hilton Orlando – Celebration Room – Capacity: 14 people
- Password required for booking
Available Spaces
All meeting space requests need to be made using the process outlined below.
Meeting Rooms at Hotels
- Hotel Landy - Mezzanine AB ↗ (capacity: 12)
- Hilton Orlando - Lake George A ↗ (capacity: 18)
- Hilton Orlando - Lake George B ↗ (capacity: 18)
- Hilton Orlando - Clermont ↗ (capacity: 14)
- Hilton Orlando - Celebration Room ↗ (capacity: 14)
- Hyatt Regency Orlando - Discovery 47 ↗ (capacity: 16)
- Hyatt Regency Orlando - Skyline 27 ↗ (capacity: 16)
- Hyatt Regency Orlando - Columbia 36 ↗ (capacity: 16)
Meeting rooms available at various hotel locations throughout Orlando.
Meetings scheduled every 30 minutes, from 30 minutes to 5 hours.
Includes: Screen, Projector, Wi-Fi, Power.
Catering is not available at this time.
Meeting Rooms in the Genentech/Roche Business Suite
- G1 (capacity: 6)
- G2 – Commercial Meetings ONLY (capacity: 8-10)
- G3 – Commercial Meetings ONLY (capacity: 6)
- G4 (capacity: 4)
- G5 (capacity: 4)
- G6 – Medical Meetings ONLY (capacity: 6)
- G7 – Medical Meetings ONLY (capacity: 8-10)
- G8 (capacity: 6)
2025 ASH badge required for access.
No food & beverage service is available at this location.
Meeting duration is limited to 25 or 50 minutes only.
Basic setup includes Monitor only.
Genentech Exhibit Booth
- B1 (capacity: 4)
- B2 (capacity: 6)
- B3 (capacity: 4)
- B4 – Commercial Meetings ONLY (capacity: 4)
- B5 – Medical Meetings ONLY (capacity: 4)
- B6 – Commercial Meetings ONLY (capacity: 8)
- B7 – Medical Meetings ONLY (capacity: 8)
2025 ASH badge required for access.
No food & beverage service is available at this location.
Meeting duration is limited to 25 or 50 minutes only.
Basic setup includes Monitor only.
Patient Advocacy Meeting Room
- Hyatt Regency Orlando - Discovery 45/Challenger 38 (capacity: 16)
Password required for booking.
Includes: Screen, Projector, Wi-Fi, Power.
Catering is not available at this time.
Virtual capabilites available upon request.
Challenger 38 is taking the place of Discovery 45 on December 8 only.
PDOH Room
- Hilton Orlando - Celebration Room (capacity: 14)
The PDOH Meeting Room is reserved specifically for meetings that are already in progress and pending confirmation. All new meeting requests should be submitted via Hotel Meeting Rooms.
If you need access or encounter any issues with booking this space, please contact: Christine Pagani ([email protected])
Password required for booking.
Includes: Screen, Projector, Wi-Fi, Power.
Catering is not available at this time.
Virtual capabilites available upon request.
Important Information
Getting to Your Meeting Space
Directions to Hotel Meeting Rooms:
Meeting rooms are located at various hotels throughout Orlando including Hotel Landy, Hilton Orlando, and Hyatt Regency Orlando. Specific directions will be provided in your booking confirmation. Rooms include: Mezzanine AB, Lake George A & B, Clermont, Discovery 47, Skyline 27 and Columbia 36.
*Please allow extra time for travel between the convention center and hotels.*
Directions to the Genentech Business Suite at Orange County Convention Center:
The Genentech Business Suite is located in Hall A - MR 1012 at the Orange County Convention Center. Exit the Genentech booth and follow the signage to the meeting rooms. Please look for the Genentech signage and check-in desk just outside the business suite. A 2025 ASH badge is required for entry into this space.
View Business Suite MapDirections to the Genentech Exhibit Booth at Orange County Convention Center:
Within the Genentech exhibit booth in Hall A - Booth #123 at the Orange County Convention Center. Please note that a 2025 ASH badge is required. Booth rooms (B1-B7) are clearly marked. Please stop by the check-in desk before you enter.
View Exhibit Booth MapPatient Advocacy Meeting Room (Discovery 45/Challenger 38 - Hyatt Regency Orlando):
Located at the Hyatt Regency Orlando in Discovery 45 Friday through Sunday and in Challenger 38 on Monday. Password required for booking. This space is reserved for patient advocacy meetings.
PDOH Room (Celebration Room - Hilton Orlando):
Located at the Hilton Orlando in Celebration Room. Password required for booking. This space is reserved for PDOH team use.
Meetings with HCPs: iHCP and Post Event Reporting
- Hosts must complete all necessary pre-event iHCP documentation & post-event reporting for international attendees.
- Post-event reporting in GSSP for US HCPs can be handled by Creative Group. Contact Jessica Highley: [email protected]. Fees based on Genentech preferred vendor rate card.
Questions about Ancillary Meetings or the Meetings Portal?
[email protected]
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